Getting Organised

I’ve found myself getting more and more disorganised. Maybe it’s an age thing, maybe it’s getting lazy and letting things pile up, maybe it’s something else entirely. Whatever the reason action is required.

First step – e-mail. I’ve always struggled to get an organised inbox at home and especially at work due to the volume of mail. Home is easier as there’s less of it and I can keep as much as I like – no nasty disk quota’s. Work is a different beast. 25 Meg inbox, 2 gig archive and still running NT. I find mail gets ‘lost’ as I flit from one task to the next. I used to run rules to push mail into folders but this took time to keep up to date and some mail didn’t have a rule so defeating the purpose. I struggle to find mail thats somewhere between my inbox and archive. I’ve now followed some advice from the guy that runs 43 Folders and made over my Inbox. This now forces me to manage mail and act accordingly. At home it works a treat with Outlook 2003 as I can add a count to each folder and see exactly what’s still to do. I’ve installed MSN Desktop Search as I’ve found that to be the best desktop search tool – it suits my needs and allows me to find what I need quickly and accurately. I would do the same at work but I’m 4 weeks away from an XP upgrade – until then I’m stuck on NT.

Task management was next on the list. I’ve standardised a list of categories for home and work and I’m managing to make use of my Tungsten again using Keysuite which keeps Outlook talking to the Palm nicely. This has not been going to well so a bit more discipline is required. Once work upgrade takes place I can get a cheap usb sync cable for the Palm. Joy.

Finally I’ve ordered the Getting Things Done book from good old Amazon. I don’t intend to follow everything it recommends religiously but I’m sure it will give me good pointers that I can adapt for myself. Hopefully this time next year I’ll have remembered Lewis birthday before the day rather than after.

3 Comments

  1. You might want to read this: http://www.writingonyourpalm.net/column040202.htm

    Combines GTD (bottom up) with the Smith/Covey (top down). I think it is a bit more natural and far less forced then either method, and the software is pretty neat too.

  2. Cool – I’ll have a read tonight. Either method will be an improvement although something less forced does sound the way to go.

  3. Ohh and I’m not laying claim to finding that was left on my blog.. by .. er.. somebody…

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